How To Synchronize Your Business Life With Evernote

evernote-sync-diagramI have learned so much from writing these Evernote posts – I absolutely love Evernote now that I know how to use it properly.  So this week we are talking about synchronizing Evernote across all platforms so that you can use it to the very best of your ability.  Please leave any comments that you may have in the notes below.

When things start to get a little complicated, synchronization can be a problem. Even if you are essentially a one-man band as a small-business owner, you still outsource a lot of the nitty-gritty work and administrative challenges to your virtual assistant team. Every small-business owner should realize this by now, as time management and productivity will be the death of your entrepreneurial aspirations unless you do so. Yet even though you may have learned how crucial outsourcing may be, there is still a tendency for any entrepreneur, real estate agent or solo-entrepreneur to micromanage. Inadvertently or otherwise, he or she may keep things close to the chest and not communicate.

While our memories are marvelous, they’re definitely not infallible. If you’ve got a lot of different contracts going on at one time then it may very often be the case that you hang up the phone with one client only to take a call immediately from another (this is especially challenging when you’re working on the road a lot). There may be a lot of details to consider and things to remember, together with a number of elements to communicate with the virtual assistant team and other interested parties. Nothing should be left to chance here and notes should be taken immediately.

If you are driving down the road you may be tempted to wait until you get to your destination. It’s far better to open up Evernote on your phone and add a voice message detailing the conversation that just took place. With the latest technology offered by our smart phones, all of this can be done without taking our eyes off the road.

But this is not just a glorified text file or audio recorder as just a few seconds after you create the note it can be synced with the server and viewable on all your other devices as well. As soon as you get back to the office all of this important information will be ready and waiting for you and may also be communicated to other members of the project team, potentially saving time in addition.

With Evernote you need to get used to the concept of tagging. This makes the search facility infinitely more productive. You can tag specific ideas by certain keywords and this will help to categorize and sort everything away nicely.

Synchronization between various devices is simply a critical component of today’s diverse workplace. Most of us now use a smart phone, a tablet, a laptop and a desktop device and each one of these devices can be configured to automatically update whenever an entry is made to any one of them.

Yet there are so many other features associated with Evernote. Imagine that you have all your bookkeeping and accounting work taken care of by a member of your outsourced team. When you stop at the gas station, just take a photograph of the receipt with your smart phone app and it’s on file. The detail of the receipt can be e-mailed to the member of your outsourced team and you don’t need to think about it anymore. This is far better than keeping a shoebox full of receipts under your desk, which someone has to try and make sense of at some point in the future!

Evernote has many, many useful features for Real Estate Agents, and all other entrepreneurs.  I invite you to read this series, and if you’re an agent, also read Evernote for Real Estate book which is full of great information and ideas to help you organize Evernote the right way for you.

Do you have any specific questions on using Evernote in your business?  Leave them in the comments below!


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