As the owner of a Virtual Assistant business, I work on a lot of projects at a time. There was a time (way back when) when I felt the need to do everything on my own, virtually killing myself to meet self-imposed crazy deadlines. I quickly learned that the best way around this sort of “problem” was to build a team of trusted, skilled service providers to work alongside me and the company. These providers have helped me turn from a solo provider, only taking on work that I can do on my own, into the thriving (but still very personal) business support firm that it is today.
Because of this, I was asked by Sage One to review their accounting program. My review is based on my own opinion, with the help of a team member who worked on reviewing the program with me.
When I first started out, I didn’t do much for accounting other than send out invoices and count my money Once I got busier, all of that changed. I’ve used Freshbooks* for the past 3+ years for invoicing and keeping track of my subcontractors hours, but it still wasn’t accounting. I needed something more.
I’m not a huge fan of numbers, or math, or tedious admin that takes me away from the fun parts of my business, so in all honesty I didn’t want to do this review at all (how’s that for honesty?) But really, I need this. And the testimonials were a huge help, plus the phrase “you don’t need to be an accountant to understand how to use the application” is music to my ears.
Here is what I really liked about Sage One:
- I don’t need to download anything. Unlike Quickbooks, I don’t need to purchase software that doesn’t sync beautifully between my devices; it’s cloud based. And let’s just say I’m not a huge fan of QB Online.
- I can link my bank account, credit card account and online bank account. Since my business is online, I also pay online. In Sage One, I can manage all my accounts in one page. I don’t need to log in to my bank account websites just to check my cash flow.
- My clients can pay me through the Sage One payment system which is very fast and affordable. I am instantly updated with payments I have received from my clients and with payments I am paying to my providers.
- I can have a neat list of all of my providers. I can easily encode their tasks for the day, how much I will pay them, when the project started and when it will end. In addition to that, I can generate a report of any clients who may owe money and who I still need to pay. I found this super helpful since I don’t have the brain capacity to remember it all on my own.
- I can generate a comparison report of all my income against my expenses. A lot of programs do this, but it was quick and painless with Sage One.
I’m on the fence with whether or not I will stick with Sage One, only because my clients, providers, and I are all used to using Freshbooks and are kind of comfy with it already. But, if I were using another program that I wasn’t so thrilled with (or an Excel spreadsheet like some people use) I would sign up for this in a heartbeat.
Your turn: what accounting program do you use? I know a lot of Real Estate Agents who don’t use one at all, and I think that’s just crazy! You need to know where your money is, and how it’s working for you at all times, and looking at your bank balance twice a month just isn’t going to cut it.
If you need some help getting set up with a new system, whether it’s with Sage One or any others, I have bookkeeping and accounting professionals to help you. Fill out the form below and we can talk about the best options for you and your biz.